Late and Mid-Year Enrollment at Kolbe Academy Online
Students entering after a term has begun often need additional support to ensure success in Kolbe’s online program. Please read through this information to help gauge if late enrollment might work for your family.
Students enrolling after classes have begun in a term are considered late enrollees. The family’s assigned advisor will work with individual families to determine whether late enrollment in a term is feasible for individual students. Late enrollments are considered on a case-by-case basis after the second week of classes has commenced.
Students enrolling in a course with the intention of beginning classes at the beginning of a term (i.e. beginning of second semester or quarter) are considered mid-year enrollees. The family’s assigned advisor will work with individual families to determine if mid-year enrollment is feasible for individual students. Students enrolling may be required to take a placement exams or assessment tests before placement is approved.
Discern Fit for Family
- Review the appropriate webinars
- Review the Parent-Student Handbook
- Understand the admissions timeline. It takes about 2-3 weeks from start to finish including applying, placement, enrolling the student, choosing courses, and ordering books.
- Consider the following:
- Do you want an authentically Catholic, classical education for your child?
- Can you provide a learning environment in your home that is conducive to online learning?
- Do you have the technology and internet speed necessary for online learning?
- Is there an adult at home that is available to the student to help facilitate work and answer questions during the day?
Late or Mid-Year Admissions Overview
Apply First. Leave 2 business days for processing. Ideally, an applicant looking to start second semester should have the application complete no later than December 15th as our offices close over Christmas.
Your family will be assigned an academic advisor. Your advisor will call to discuss desired courses/program for the student.
The advisor will provide the parent with relevant student assessment tests via email if applicable. Student should complete as soon as possible and parent submit via email to the advisor for review.
The advisor will contact the family with assessment results and communicate whether the student can be admitted for enrollment.
The link to complete student enrollment will be emailed to the parent after advisor approval. This should be completed as soon as possible.
Parent must set up a Blackbaud Tuition account for payment as soon as student enrollment is complete.
Once BlackBaud Tuition is set up, the assigned advisor will place students into desired courses and finalize course registration.
Families enrolling full-time will receive a draft order for books needed. Part-time families can order books off the bookstore as soon as course registration is approved.
For second-semester enrollment, the above steps must be completed no later than January 4th to ensure a smooth start to second semester.
After Enrollment is Complete
Allow up to 2 weeks for books to ship. Teachers can provide scans of books for the first week of class.
Students enrolling late in the term will have their login information and courses set up within 24-48 business hours of course enrollment approval.
Students enrolling for second semester will receive access to online courses on January 4th. Second semester live classes begin January 9th.
After receiving login information, complete student orientation in Schoology ideally before attending the first live class but no later than a week past the first live class attendance. Allot 3-4 hours for new student orientation course completion.
Teachers will send students a short welcome email to help open a line of communication.
The student should go to the Welcome Folder in each course and complete the School Start Checklist. Welcome email will include first assignments and link to any course specific orientation materials. First assignments may include reading and/or review packets.
Parents should watch recordings of New Parent Orientation and New and Returning Parent Orientation.
Review Late and Mid-Year Enrollment Policy for the Online Program (from handbook)
All late and mid-year enrollees enter a trial period of enrollment that will last through the end of quarter 1 or 3. If the student is successful, the student will be allowed to continue in online classes. If the student is having great difficulty (failing grade, missed participation, or assignments) Kolbe administration will set up a meeting with the parent to discuss additional options.
Additional Late Enrollee Policies
- Students will be excused from all participation assignments prior to the student’s first attended live class.
- The student may be excused from additional assignments that were given prior to the student’s first attended live class at the teacher's discretion.
- Missed assignments that are not excused by the teacher will be given a grade of zero as a placeholder. Students have until the Friday prior to the end of the mid-term to submit any required assignments that were assigned prior to attending the first live class. Note: assignments that come due after the student has attended live class will be held to normal Kolbe late assignment policies.
- Note: It is in the student's best interest to review missed classes and any excused assignments. In other words, the student is still responsible for any missed material.