Kolbe Academy offers recordkeeping services for all enrolled students. All grades and attendance materials sent in by parents are maintained in a permanent, cumulative file at Kolbe Academy. The cumulative folder is established for all students upon their finalized enrollment and contains student academic records, including records requested and transferred from previous schools.  

Kolbe's academic records display the grades earned by the student in their registered courses. Grades for online and asynchronous courses are finalized by the online instructor and become a part of the student’s permanent record at the end of every grading term. Quarters are used in K-5; semesters are used in 6-12. Grades for courses completed in the Homeschool (Traditional and Digital) format must be reported through the grade reporting process to be added to the student’s permanent record. If grades are not reported, the grade cannot be validated for the purpose of issuing diplomas or providing an official grade record or transcript for the student. It is important to remember Kolbe Academy’s review of grade reporting documents is a service we provide and is not required.

For more information on reporting grades please see the Grade Reporting Folder in our Help Center or contact your assigned advisor.

K-8 Academic Records: Report Card and Cumulative Grade Record

The report card lists the courses completed and the grades earned for each school year that the student is enrolled. There is no cost to request a report card. Please contact your advisor to request a report card.

An official cumulative grade record is a signed academic record that lists the courses completed and grades earned for the student's duration of their K-5 or 6-8 enrolled years at Kolbe Academy. This record is typically requested when parents need records sent to another school or to keep as part of their family records. Cumulative grade records can be requested through Parchment and may be delivered by mail or electronically. If you have any questions about Parchment, please see the Transcript and Record Request FAQ

9-12 Academic Record: High School Transcript

The high school transcript lists the student's courses completed, credits earned, and grade point averages, including coursework completed within and outside of the Kolbe Academy curriculum. Kolbe Academy accepts a transcript of credit from other institutions and official homeschool transcripts. There is no cost to request an unofficial transcript. Please contact your advisor to request this academic record. All requests for official high school transcripts, which are signed, are processed through Parchment.com. Please use this link to request official transcripts: Transcript Request Form. Transcripts may be delivered by mail or electronically. If you have any questions about Parchment, please see the Transcript and Record Request FAQ

Note: Students applying to colleges through Common App do not need to make Parchment requests until they need their final, official transcript. Learn more about Common App here.

Verification of Enrollment

Letters of verification of enrollment are issued upon written request. Please contact your advisor to request letters of verification. There is no charge to request a Verification of Enrollment letter if you contact your advisor directly. Orders placed via Parchment do have a fee. 

Diploma

Upon completion and review of your student's record, you may apply for a diploma by submitting a graduation application form. Please do not make a Parchment request for a diploma unless you would like to receive an additional copy. For high school graduates, please reference the Help Center article on the Graduation Application Process before submitting a Graduation Application.