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Home > Academics and Advising > Grade Reporting > Completing the 6-8 Grade Submission Form and Checklist
Completing the 6-8 Grade Submission Form and Checklist
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This article walks through completing a Grade Submission Form and Checklist for 6th - 8th grade students. Grade portfolios should be completed at the end of every semester for students in grades 6th - 8th and submitted to [email protected] at the end of every semester or at the end of your student's school year. There is no deadline for submitting grade portfolios. 


Please find all Grade Submission Forms and Checklists here: Each form consists of a front page of the "Grade Submission Form" and the back page of the "Grade Portfolio Submission Checklist".


Completing the 6-8 Grade Portfolio Submission Checklist

Record the student and parent names, the student’s grade level, the school year, phone number, address and email address. Be sure to check the corresponding semester.


Note: Final grade reports will be sent back to the parent's email address as written on the Grade Submission Form.


Check the box that indicates you are submitting the completed Grade Submission Form with grades and that you have signed the Grade Submission Form. If filing the Attendance Record, required only for our families living in California, check the box that indicates that this is included.


When you get to the checklist, check the box next to each subject for which you are including samples.

Note:  Do NOT include course grades on this form


Completing the 6-8 Grade Submission Form

On the left side of this page, you may choose to provide a brief description of your student's work in music, art, physical education, or another non-academic subject you registered your student in. Descriptions should cover the activity, frequency and duration of the activity, i.e "Student took piano lessons once a week for 60 minutes and practice three times a week for 20 minutes each session." You may also record attendance for each semester, however, this is not required.


Note: If you report your students music, art, or physical education grades in the Schoology courses you do not need to include this non-academic information here.


On the right side of this page, you will record your student’s grades for the corresponding semester(s) using the provided grade scale.

Note: Non-academic courses, including art, music, and PE, should be assigned a Pass or Fail P/F grade.


Please be sure to sign and date the Grade Submission Form:


Completing the Attendance Record

Record the student’s name and the academic year.



If you are keeping daily attendance records you may check the box each day that corresponds to month and date.



There is a column on the right for recording the number of days in attendance each month, and at the bottom for recording the total days in attendance for the year.



Sign and date the attendance record.



Submitting a 6-8 Grade Portfolio

Once you’ve completed the Grade Portfolio Submission Checklist, Grade Submission Form, compiled the necessary samples (two samples of student completed work that is parent graded, per subject, per semester) and attendance record (required if you live in California and have completed the 2nd semester), you must submit your packet to Kolbe for review. Email all documents to [email protected].


If you need assistance on the grade reporting process, please see: Grade Reporting Guide: 6-8

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